Job Opportunity: Assistant Registrar, The Museum of The City of New York

Assistant Registrar
The Museum of The City of New York
New York, NY
Job Description

The Museum of the City of New York embraces the past, present, and future of New York City and celebrates the city’s heritage of diversity, opportunity, and perpetual transformation. It does so through a lively schedule of exhibitions, public and school programs, publications, and collections.

The Museum is looking for an individual to fill the position of Assistant Registrar.  In addition to the documentation and management of the museum’s broad-ranging collection that includes decorative arts, paintings, photography, theater, costumes and textiles, the primary responsibility will concern the department’s role in temporary exhibitions.  He or she will be responsible for maintaining records, developing condition reportsfor incoming loan, maintain, update the location of objects, and work with collegially with all members of the exhibition team. Familiarity with current national and international Registration methods, art packing, transportation methods and insurance regulations are essential. He or she will report to the Chief Registrar.

Job Requirements
  • Coordinate all aspects of short-term incoming exhibition loans including electronic tracking, loan forms, contracts, condition reports, invoices for fees and vendors, correspondence, scheduling transport, object preparation, packing, and couriering.
  • Up-date Facility Report as needed to reflect construction phases.
  • Work with curatorial staff and Exhibition Coordinator to ensure display requirements are met for all exhibition loans.
  • Manage/ coordinate gallery activity during object installation and de-installation in regard to loaned art objects and couriers.
  • Create and track budgets for exhibition object related costs.
  • When needed, assist curatorial staff and registrars with cataloguing the collection used for in house exhibitions.
  • Coordinate and assist with the transportation of objects to and from the Museum’s off-site storage facility, including scheduling of packing and shipments; schedule and provide access to off-site collections for Museum staff, researchers, conservators, photographers, and others.
  • Act as a liaison between the Collections Management Department and all other departments in the Museum, such as Education and Special Events, as required.
  • Assist the Chief Registrar and the Department of Collections Management in other duties as needed.


  • Bachelor’s degree or Bachelor of Fine Arts degree. Master’s degree in Museum Studies, American History or Art History preferred
  • Minimum 1-3 years experience in a cultural institution, preferably in an art and or history museum with a strong exhibitions and loan program.
  • Experience working with national and international art packing and transportation methods conforming to insurance and legal regulations.
  • Must have the ability to successfully manage more than one active project concurrently, independently and with a team; detail oriented.    
  • Experience documenting collections in a collections management database system.


The Museum offers an attractive comprehensive benefits package including a defined benefit pension plan.

 Please send a cover letter, resume, and salary requirement to The Museum of the City of     New York, Attention: Human Resources Department, 1220 Fifth Avenue, New York, NY  10029 or email to

The Museum of the City of New York is an equal opportunity employer.

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